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Contract Administrator

SpaceBridge Inc, is currently looking for a Contract Administrator/Specialist to support the Legal Department in its Corporate, Secretarial and Commercial functions. The chosen candidate will also be responsible for both pre-contractual and post-contractual phases of commercial contracts (i.e. preparation, drafting, and administration) in close collaboration with the marketing and sales department.


  • Act as the point of contact and provide support to the sales teams for existing and new contracts.
  • Provide legal support by drafting and reviewing legal corporate and commercial documentation, including financing and securities documents.
  • Monitor the contract lifecycle to ensure that all contracts are up to date with the latest terms and conditions.
  • Interpret, clarify and ensure compliance of general contract terms.
  • Ensure that transportation obligations, costs, and risks are determined and supportable.
  • Provide support to corporation concerning reporting requirements used in agreements to ensure they are supportable and accurate.
  • Lead, support and coordinate corrective action with other functional teams to deliver solutions according to the needs and objectives of the customer.
  • Ensure commercial terms and conditions are met to mitigate business risks and maximize financial objectives and provide policy recommendations to the executive committee.
  • Lead large proposal activities for the Sales department.
  • Review and negotiate significant contract requirements, special provisions, terms and conditions.
  • Prepare, draft, and negotiate various commercial agreements, General Terms Agreements, RFPs, contract Amendments, Service agreements, NDA’s and other letters of intent, as well as partnering arrangements.
  • Conduct pre-award and post-award contract functions.
  • Ensure that all contract documents are entered accurately and timely into the company contract database (including archives).
  • Maintain hard copy files and provide exception reports to highlight risk and non-standard clauses.
  • Manage documents and information relating to the company’s Patent and Trademark portfolio, as well as coordinate patent files docketing & provide reminders to all concerned.
  • Open, build, & update IP databases to generate reports and analysis.
  • Prepare documents for filing with patent agents in Canada, the USA, Europe, and PCT.
  • Prepare IP reports for the dissemination of IP portfolio.
  • Report and provide general litigation support.
  • Draft resolutions of the board and assist in the maintenance of the minutes’ book.
  • Participate in contract negotiations.
  • Prepare and review letters of credit (L/C), including the review of L/C Draft before acceptance.

Skills & Qualifications:

  • Bachelor’s degree in a pertinent field (law degree strong asset);
  • Minimum of 5 to 7 years of experience in international business;
  • Experience in drafting and negotiating contracts
  • Strong knowledge and interest in one or more of the following areas: contract law, commercial law, corporate law, and intellectual property
  • Proficiency of the Microsoft Office Suite
  • Good organizational, communication, and negotiable skills
  • Ability to work with minimal supervision
  • Good team player and positive attitude
  • Excellent writing, editing, analysis, and synthesis skills;
  • Ability to work under pressure
  • Business acumen
  • Experience in the Satellite/Telecommunications business would be a definite strong asset;
  • Experience in RFI/RFP would be a definite strong asset;
  • Bilingual: French and English;
  • Spanish, Portuguese, and/or Arabic would be an asset

Job Type: Full Time
Job Location: Montreal

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